This section includes information about getting your bike to/from the event, hotel deals, transportation information for both pre- and post-event, as well as the packing list. Please review the following information very carefully. If you have any questions, please call your Cyclist Representative or Manager for more information.

We have provided the enclosed travel information to AIDS/LifeCycle participants as a courtesy. AIDS/LifeCycle, the San Francisco AIDS Foundation, and the L.A. Gay & Lesbian Center assume no responsibility for travel arrangements made on the basis of information provided here. Each participant is responsible for booking his or her own travel, hotel and bike shipping arrangements. We suggest that you book your travel arrangements as soon as possible to ensure a successful trip.

 

 

 

 

AIDS/LifeCycle Official Hotels

The Radisson Hotel San Francisco Airport Bayfront, The Carlton Hotel, and Homewood Suites by Hilton SFO Airport North are offering discounted rates to AIDS/LifeCycle participants.

Remember to reserve your accommodations as soon as possible and no later than the release dates listed below. Space is limited, so please book early! All charges are the responsibility of the individual. 

AIDS/LifeCycle will be running shuttles from The Radisson and The Hotel Carlton to Opening Ceremony on Sunday, June 2, 2013.  Participants staying at the Homewood Suites may utilize the shuttles departing from The Radisson. Details regarding the ticket sales will be announced as soon as they are available.

Hotel Carlton
1075 Sutter Street, San Francisco CA 94109 map

AIDS/LifeCycle participants receive a discounted rate of $179 at this hotel. Reservations must be booked by April 30th to receive this rate. Reservations can be made online.

*Please note that Hotel Carlton reservation webpage may not load properly, or may require refreshing/loading when using the web browser Microsoft Internet Explorer 9.*

Homewood Suites by Hilton SFO Airport North
2000 Shoreline Court, Brisbane CA 94005 map

AIDS/LifeCycle participants receive a discounted rate of $119 per night for Studio Suites and $129 per night for One Bedroom Suites. Reservations can be made online. The room rate code is ADS.

Radisson San Francisco Airport
5000 Sierra Point Parkway, Brisbane CA 94005 map

AIDS/LifeCycle rates start at $119 per night. Reservations can be made online. The room rate code is AIDS13.

PLEASE NOTE: The Radisson room block is currently SOLD OUT.*

*While they are no longer able to provide rooms at the AIDS/LifeCycle rate, you may still book rooms with them at their standard rates. 

 

If you are looking for something less expensive check out the SF Hostels website.

Transportation to Opening Ceremony

If you are taking a taxi to Opening Ceremony, it's critical that you book one the previous night. A list of San Francisco cab companies can be found in the Resources tab.

AIDS/LifeCycle will run shuttles from the Hotel Carlton and the Radisson Hotel to Opening Ceremony on Sunday, June 2, 2013. Reservations for the shuttle bus from the hotels to Opening Ceremony are required and are on sale now. The fee for your reservation is $8/ person. BOOK HERE! Please note: The deadline to reserve your ticket has been extended to MIDNIGHT on Tuesday, May 7th. Reservations will not be accepted beginning Wednesday, Ma7 8th. 

For those participants staying at the Homewood Suites, you may use the shuttles departing from the Radisson Hotel to get to Opening Ceremony. You will still need to book a reservation. There will be no pick-up at Homewood Suites, so you should cross the street to meet the shuttle at the Radisson Hotel. 

Travel to San Francisco

There are 3 airports in the Bay Area: Oakland, San Francisco and San Jose. San Francisco International Airport and Oakland International Airport are the most convenient and have excellent public transportation service: BART. For more detailed information regarding Transit Information in the Bay Area see: http://511.org/.

If you are taking Super Shuttle to/from the airport (either in your home city or when you arrive in the Bay Area), check out www.coupongreat.com for discounted coupons.

Rental car discounts are available through Hertz

AIDS/LifeCycle Official Hotels

Joie de Vivre Hotels, our official AIDS/LifeCycle Hotel sponsor, is offering AIDS/LifeCycle participants and their friends & family special rates at the Custom Hotel at LAX. To book this hotel, click on the link below!

Remember to reserve your accommodations as soon as possible (and no later than the release dates listed below). Space is limited. All charges are the responsibility of the individual. If you need transportation from the Finish Line Festival to either the Custom Hotel, contact Roadrunner Shuttle & Limousine Service at www.rrshuttle.com/alc.

Hotel Angeleno
170 N. Church Lane , Los Angeles CA 90049 map

AIDS/LifeCycle rates start at $169 per night. Reservations can be made online.  To secure these rates, you much book by May 22, 2013. 

Custom Hotel
8639 Lincoln Blvd. , Los Angeles CA 90045 map

AIDS/LifeCycle rates start at $109 per night. To secure these rates, book ONLINE by Tuesday, May 7th, 2013. 

Transportation from the Finish Line Festival 

Closing Ceremony will be over at approximately 4:00PM. If cyclists have not shipped their bikes prior to the Ceremony, it could take up to an hour for cyclists to ship their bikes and pick up their gear bags. If you are having a shuttle service pick you up at the VA Center, it is advisable to book it no earlier than 5PM. 

Roadrunner Shuttle and Limousine Service
If you need transportation after the Closing Ceremony, AIDS/LifeCycle has contracted with Roadrunner Shuttle and Limousine Service to assist you.  After the Closing Ceremony, Roadrunner Shuttle and Limousine Service will be staged at the Shuttle / Taxi line near the Gear Retrieval Lot. Once you have collected your bags, please go to the Shuttle / Taxi line to check in with the Roadrunner Representative.

Check out their website for shared van, individual town car & exclusive van service pricing. Once on the event, if you are utilizing Roadrunner’s service or need to make a reservation, please visit their booth in Camp 5 from 3PM- 7PM OR at Camp 6 from 3PM - 7PM(located near the Info Services Tent) to confirm your reservation. This should help facilitate your transportation at Closing Ceremony.  Remember: if you wait to make your reservations at the Finish Line Festival, they may not be able to accommodate you.

PLEASE NOTE: Roadrunner Shuttle will give priority to participants with a reservation. If you have not made your reservations prior to the Finish Line Festival, Roadrunner Shuttle CANNOT guarantee you a seat. Additionally, you must be on time for your reservation – Roadrunner cannot guarantee a departure time other than what you have booked.  Again, it is highly recommended you make your reservations BEFORE getting to Closing Ceremony!

If you are using Taxi Cabs or a shuttle service other than the Roadrunner Shuttle service, provide them with this address for pick up:
VA Center
11301 Wilshire Blvd.
Los Angeles, CA 90025 OR 90073

All taxi cabs and shuttles entering the VA will be directed to the Shuttle / Taxi Line near the Gear Retrieval Lot. Please be advised that it is very difficult to call cabs to the VA. ALC has tried this for a number of years with no success. It is recommended you contact Roadrunner Shuttle and Limousine Service for your transportation needs or other pre-arranged shuttle service.

The closest airports to the Finish Line Festival are either LAX or Burbank

If you stay in LA overnight and then wish to take Super Shuttle to/from the airport (either from an LA airport or once you arrive home), check out www.coupongreat.com for discounted coupons.

Following is a list of options for transporting your bicycle to San Francisco before the event, and from Los Angeles after the event. If you can't take advantage of the options we have listed here, you will have to find an alternative way of transporting your bike.
Before the Event

You must bring your bicycle with you to Orientation Day to check in.  Your bicycle will be securely stored overnight and it will be waiting for you on the morning of Day 1.

AIDS/LifeCycle has contracted with two companies to get your bike to San Francisco pre-event:

  • ACE Ride Productions will assist with getting your bike from Los Angeles, Orange County, or San Diego to San Francisco.
  • FedEx *NEW THIS YEAR!* will offer their shipping service to San Francisco.
  • TriBike Transport is not able to provide bike shipping services like they did last year due to their race schedule. If you have a group of cyclists from one area and would like to see if their Charter Services Program is a viable option, please email Bryan Freeborn at bryan@tribiketransport.com. Please include your shipping city and approximately how many bikes you will have. Some cities have already been confirmed for this year. Visit their website for additional details. 

ACE Ride Productions offers the following type of shipping service:
No Boxing or Disassembly Required.  ACE Ride will receive bikes at pre-determined locations/dates and times (see below for more information), fully assembled and unboxed, for delivery to the Cow Palace. Your bike will be waiting for you on Orientation Day at the Cow Palace. It is advisable that you remove all removable equipment from your bike: water bottles, computers, pumps, bento boxes etc.



Details for ACE Ride Productions

ACE Ride Productions will pick up bikes in Los Angeles, San Deigo and Orange County, full assembled and unboxed, for delivery to the Cow Palace for AIDS/ LifeCycle 2013. Bikes must be retrieved on Orientation Day during Check-In. For more information, visit http://www.aceride.com

Drop off your bike at:

In Los Angeles:

1220 N. Highland Ave
Hollywood, CA 90038

 
On the following dates / times:
Sunday, May 26, 2012 - 1:00PM - 7:00PM

Monday, May 27, 2012 - 1:00PM - 7:00PM

In San Diego:

San Diego Gay & Lesbian Center
3909 Centre Street
San Diego, CA 92103

 
On the following dates / times:
Wednesday, May 29, 2013 - 2:00PM - 5:30PM

In Orange County:

South Coast Village Plaza Shopping Center
3333 Bristol Street
Costa Mesa, CA 92626
In parking lot at corner of Bristol & Sunflower

On the following dates / times:
Tuesday, May 28, 2013 - 12:00 noon - 5:30PM

Cost Per Bike

Register prior to April 19, 2013- $55.00

April 20- May 24, 2013- $65.00

After May 24, 2013- $85.00

Space is limited.

Advance Registration is required.

Click here to complete the online registration form on the ACE Ride website. Please note that this website works best in Firefox or Chrome.

Registrations received after Friday, May 24, 2013 are subject to space availability.

Walks- ups will be $85.00 and are subject to space availability. 

Please remove all computers, water bottles, bags and acessories. ACE Ride and AIDS/ LifeCycle are not responsible for items left on your bike. 



Details for FedEx Shipping

This year FedEx will be offering bike shipping to the Cow Palace in San Francisco. You will be able to bring your boxed bike to any FedEx location to have it shipped. To ensure delivery of your bike, you must only drop the bike off at FedEx between Monday, May 20th and Friday, May 24th. When shipping your bike box via FedEx, please make sure that your bike box will arrive by May 30th to ensure that your bike will be loaded onto the truck for delivery to the Cow Palace. Your bike box will be available at the Cow Palace for pick-up on Saturday, June 1st

If you need help assembling your bike, Cannondale bike techs will be there for a fee of $25- CREDIT CARD ONLY. 

You will be charged the published FedEx Retail Rates for the shipping costs.  Shipping rates vary depending upon dimensional size and zip code destination.  Bikes cannot be shipped in a used corrugate box.  If you use your personal bike box, it must be in shippable condition.  FedEx will not be liable for any damages, whether direct, incidental, special, or consequential, in excess of the declared value or US $100 whichever is greater.  Please read the Terms And Conditions.

If you would like to use FedEx to ship your bike,  please be sure to address the ship-to location as follows:

Cow Palace

c/o AIDS/LifeCycle

2600 Geneva Ave

Daly City, CA 94014

If you have any questions about the shipping process or would like a shipping quote, please contact Louie Cisneros via email jlcisneros@fedex.com to expedite the shipping procedures. Shipping price quotes are estimates only, the cost is determined at time of shipment.  All major credit cards will be accepted or you may use an existing FedEx account for your shipment.  If you do not have an existing FedEx account, you may open one by calling 1.800.GO.FedEx, or online http://fedex.com/us/.  AIDS/LifeCycle is not responsible for rate quotes.

After the Event

Options at the Finish Line Festival to help you get your bike home:

  • ACE Ride Productions
  • FedEx 
  • TriBike Transport is not able to provide bike shipping services like they did last year due to their race schedule. If you have a group of cyclists from one area and would like to see if their Charter Services Program is a viable option, please email Bryan Freeborn at bryan@tribiketransport.com. Please include your shipping city and approximately how many bikes you will have. Some cities have already been confirmed for this year. Visit their website for additional details. 

ACE Ride Productions

ACE Ride Productions is providing a transportation option to get your bike from Los Angeles Closing Ceremony back to San Francisco. They will be on site at the VA Center by 11:00 AM Noon for those cyclists who need to leave before Closing Ceremonies.

Cost Per Bike

Register prior to April 19, 2013- $55.00

April 20- May 24, 2013- $65.00

After May 24, 2013- $85.00

Space is limited.

Advance registration is required! CLICK HERE to compliete the online registration form on the ACE Ride website. Please note that this website works best in Firefox or Chrome. 

Registrations received after Friday, May 24, 2013, subject to space availability. Walk-ups will be $85.00 and subject to space availabilty. Please remove all computers, water bottles, bags and accessories.

Pick-up your bike at:
Cow Palace
2600 Geneva Ave.
Daly City, CA  94014
Dates and times for pick up:
Monday, June 10, 2013 from 12Noon to 8:00PM
Tuesday, June 11, 2013 from 8AM to 8:00PM
Note: Bikes must be retrieved during hours provided.

FedEx

FedEx will be on site at 11:30 am the day of the Finish Line Festival to ship your Bike and personal items to your destination.  Your items will be shipped to your home or business via the FedEx service of your choice.  You will be charged the published FedEx Retail Rates for the shipping costs.  Shipping rates vary depending upon dimensional size and zip code destination.  Bikes cannot be shipped in a used corrugate box.  If you use your personal bike box, it must be in shippable condition.  FedEx will not be liable for any damages, whether direct, incidental, special, or consequential, in excess of the declared value or US $100 whichever is greater.  Please read the Terms And Conditions.  See below for details regarding bike boxes for sale, breaking down and packing your bike via the Cannondale bike tech guys.  For personal items that do not fit in normal FedEx packages, larger size boxes will be available for purchase. 

 

If you would like to use FedEx to ship your bike, please use the reservation form posted in the Travel Planner on the ALC website.  Please fill out the form fully to receive an accurate quote for your bike shipping. If you have any questions about the shipping process or would like a shipping quote, please contact Louie Cisneros via email jlcisneros@fedex.com or Rosita at rosita@fedex.com or 323-636-3574 to expedite the shipping procedures. Shipping price quotes are estimates only, the cost is determined at time of shipment.  All major credit cards will be accepted or you may use an existing FedEx account for your shipment.  If you do not have an existing FedEx account, you may open one by calling 1.800.GO.FedEx, or online http://fedex.com/us/.  AIDS/LifeCycle is not responsible for rate quotes. 

 

If you need to purchase a bike box and/or have your bike dismantled & packed for shipping, please be aware that there will be a separate charge for those services - payable directly to the Cannondale bike techs. Cannondale bike techs will be located right next to FedEx at the Finish Line Festival. Rates are the following (CREDIT CARD ONLY):

·        Purchase the bike box, dismantle, packing fee: $50

·        Purchase the bike box only: $25

·        Dismantle and pack bike in your own bike box: $25

Other Bike Shipping Options
  • Flying With Your Bike (Boxing Required) -- If you fly with your bike, all airlines have handling fees for checking bikes, payable at the ticket counter. When making your airline reservations, please check the rate and any restrictions for checking your bike.


  • Other Shipping Options: You may elect to ship your boxed bike to your hotel or residence of a friend, family member, etc. (Your hotel will usually accept packages for you.) You cannot ship your bike to the Cow Palace as there will be no one there to receive it. You can then bring your boxed bike to Orientation Day at the Cow Palace for assembly by Cannondale's bike techs. There is a $25 charge by Cannondale. They will be only accepting CREDIT CARDS. 


  • Boxing: Most bike shops offer boxes, but you should reserve one early as they may be in great demand. There is usually a small charge, about $5, for the box.


  • Disassembly: If you need to ship your bike to San Francisco, most likely you will need to disassemble it. This means removing the pedals, seat, front tire, and handlebars. Each part should be wrapped separately in bubble wrap. You can do this yourself, or most bike shops will do it for you for a cost of approximately $20.

Following are lists of suggested items to pack for AIDS/LifeCycle. It is divided up into a General Packing List, Cyclist Specific Gear and Roadie Specific Gear. Note that many of these items are completely optional -- mandatory or extremely important items are indicated as such. Ultimately, you must decide how much or how little to bring along. Keep in mind that in some campsites, there may be quite a distance between where you pick up your gear and where your tent will be set up -- you must carry your own bag from gear truck to tent section.

Gear Bag is limited to a maximum of 70 (seventy) pounds. All gear must be packed in one bag, including sleeping bag. (We recommend attaching a luggage tag including your name and participant #). Do not use bungee cords to attach your sleeping bag; they can easily unsnap and harm the gear crew. Inexpensive luggage straps work just as well and are much safer for this purpose.

General Packing List

  • Sleeping Bag (mandatory)
  • Sleeping pad or air mattress (highly recommended, some of the sleeping surfaces are hard)
  • Ear plugs (highly recommended)
  • Small camping pillow (or a pillowcase that you can stuff with clothes)
  • Plastic tarps or painter sheets (good for rain protection--place underneath your tent/over your tent.  Also helpful to cover your gear bag if you leave it outside your tent overnight)
  • Flashlight or headlamp
  • Alarm clock (non electric)
  • T-shirts (don't forget your AIDS/LifeCycle T-Shirt!)
  • Comfortable shorts
  • Sweatpants and/or jeans
  • Sweatshirt and/or sweater
  • Underwear
  • Jacket/Fleece
  • Beanie or knit hat
  • Warm gloves
  • Comfortable shoes/sneakers
  • Flip flops or sandals
  • Sleepwear
  • Towel & washcloth (chamois towel recommended--they dry quickly and pack easily)
  • Water Bottle (to have with you in camp – ALC will not have individual bottles in the Dining Tent)
  • ID (mandatory)
  • Emergency Contact Information Card
  • Credit Card/Cash
  • Medical Insurance Card
  • Cell phone
  • Camera (label with your Name and Participant number)
  • Sunglasses (wrap-around ones will help keep the dust out, some areas of the route are extremely windy and dusty)
  • Postcards and postage for your donors (great for an update from the road!)
  • Watch
  • Reading Material
  • Journal/pen
  • Small backpack or bag (to carry clothing and toiletries to the shower)
  • Clothespins or binder clips (to dry wet clothes or to hold your plastic tarp to your tent)
  • Cold-water detergent (if you plan to wash any clothes)
  • Solar Charger / Extra Batteries for your electronics equipment (please note, the event does not supply electricity for charging personal equipment – cell phones, cameras, iPods, etc)
Toiletries

Please note: Campsites are not equipped with electricity

  • Toothbrush/toothpaste/floss/mouthwash
  • Shampoo/Conditioner
  • Soap (there will be soap dispensers in the showers and at the sinks)
  • Moisturizer/lotion
  • Razor/shaving cream (no electricity is provided anywhere in camp)
  • Deodorant
  • Nail clippers
  • Small mirror (there are mirrors at the sinks in the shower area)
  • Sanitary protection and disposable bags
  • Hair products/ties/clips
  • Contacts/Glasses/case/extra pair/cleaning supplies
  • Condoms/Dental dams

 

First Aid

The Medical team is there for your safety, but please bring your own pharmaceutical items including ibuprofen, aspirin, sunscreen, etc.

  • Sunscreen (note for cyclists: don't forget to protect your head!  Scalps burn, too.)
  • Lip balm (very important)
  • Prescription medications
  • Ibuprofen or other pain reliever
  • First Aid Medical Bracelet/Necklace
  • Anti-blister cream
  • Antacid
  • Bandages
  • Insect repellent (just in case we run into some pesky bugs in June)
  • Aloe or afterburn cream
  • Topical pain reliever cream
  • Vitamins

 

Roadie Specific Gear

After you have been assigned to a specific Roadie Team, your Team Captain will give you a list of items that will assist you in your specific job. Here is a list of suggested items for all roadies.

  • Sturdy shoes
  • Long pants
  • T-shirts (Roadies will receive several Roadie T-shirts on Orientation Day)
  • Work gloves
  • Water bottle
  • Daypack or bag to carry items
  • Hat for sun protection
  • Rain Gear, several pairs of shoes/Rain hat

 

Cyclist Specific Gear

  • Helmet (mandatory)
  • Bike (mandatory)
  • Jerseys (2-3)
  • Bike shorts (2-3 pair)
  • Socks
  • Knee and arm warmers
  • Tights or leg warmers
  • Cycling gloves
  • Sunglasses (cycling-specific or wrap-around style so eyes are fully protected)
  • Windbreaker or Windvest
  • Rain jacket/pants
  • Shoe or toe covers (for cold mornings)
  • Sweatband or bandana to wear under your helmet
  • Bike Shoes
  • Pump (required)
  • Patch kit, tire irons (required)
  • Water bottles and/or Hydration Pack (required)
  • Spare tubes
  • Seat bag
  • Mini bike tool
  • Bike computer
  • Spare cleats/spare screws for cleats
  • Spare bike tires (carry in gear bag)
  • Shower cap (to cover your bike seat at night)
  • Bike box (if bringing)

Hint: Pack each day's cycling clothes in a two-gallon size Ziploc bag, easy to find, and at the end of the day you can put your dirty clothes back in before you pack them. Putting your next day's cycling clothes in your sleeping bag will keep them toasty-warm -- really nice in the morning.

Major hint: Check the air pressure in your tires (learn the proper pressure) before leaving camp in the morning. Pumps will be available for your use. This will help you avoid flats early in the day.