AIDS Lifecycle - Ride to end AIDS
 

      
Fighting AIDS

All Cyclists and Roadies must attend Orientation Day

Saturday, May 31, 2014

The Cow Palace

2600 Geneva Avenue
Daly City, CA 94104

The Cow Palace  map it

PLEASE NOTE: HOURS HAVE CHANGED THIS YEAR.

Orientation Day will open at 10 AM and close at 5 PM. Please arrive no later than 12 PM. Plan to spend up to 3 hours completing your Orientation Day process. Lines are shorter in the afternoon.

Both Cyclists and Roadies will need to bring your E-Ticket (available in your Participant Center) and valid identification (driver's license or other photo identification) for Orientation Day.

AIDS/LifeCycle would like to thank Sports Basement for providing Shuttle Bus service from their store to Orientation Day. The Sports Basement Shuttle Buses will run every hour from 9:30 AM to 4:30 PM on Orientation Day. 

Cyclists: park your bike FIRST before completing any of the following steps (unless you've shipped your bike to Orientation Day via one of our shipping services).

The following steps must be completed before proceeding to Check-In. Some of these steps may be completed online in the Participant Center before Orientation Day. Your E-Ticket, which is continuously updated, will show which of the steps you've already completed, and which steps you'll need to complete on Orientation Day. Please print your E-Ticket and bring it with you on Orientation Day. We recommend printing it as close to Orientation Day as possible so that your E-Ticket reflects the most up-to-date information.

Donor Services
  • All Cyclists must have at least $3000 showing in their fundraising account before checking in.
  • Beginning in May, Cyclists who have not met the fundraising minimum may complete a Donation Guarantee online in the Participant Center to bypass the Donor Services area on Orientation Day.
  • For Cyclists who have met their $3000 fundraising minimum and Roadies, there will be an Express Line where you can drop off your additional donations. However, if you would like your donations to count toward earning one of the fundraising incentives, you must go through the regular Donor Services line.

Medical
  • To ensure the health and safety of all participants, everyone must submit a Medical Waiver prior to checking in.
  • Participants may complete the Medical Waiver online in the Participant Center to bypass this step on Orientation Day. Your E-ticket will be updated to reflect that you've completed this step online. The deadline for the Medical Waiver is May 16th.

Safety & Orientation Video
  • All participants must see the Safety & Orientation Video in its entirety before checking in.
  • Screenings are every half hour starting at 10 AM. The last video will begin at 3:30 PM
  • Following the video, participants will be issued a safety wristband; participants must wear this wristband during the entire week of AIDS/LifeCycle.
  • It's a good idea to familiarize yourself with the AIDS/LifeCycle Code of Conduct & Safety Guidelines.

Tent Assignment
  • Online tent assignment opens April 1st for participants who have raised at least $3000. The deadline for completing this is May 16th.
  • All participants must complete the tent assignment process. If you did not do so online, you must go to tent assignment to pick up your tent and luggage chips. If you completed tent assignment online, you will pick up your tent and luggage chips at Check In.
  • If you do not have a tentmate we will assign you a tentmate on Orientation Day.
  • You may visit Tent Assignment before or after Check In.

Check In
  • All participants must view the safety video before proceeding  to the Check-In line.
  • Cyclists and Roadies will have separate Check-In lines.
  • All cyclists will receive their participant wristbands in their Check-In packet. These wristbands must be worn during the entirety of AIDS/LifeCycle.
  • All Participants will receive their participant wristbands in their Check-In packet. These wristbands must be worn during the entirety of AIDS/LifeCycle
  • Cyclists will also receive their helmet and bike frame numbers. These numbers must be displayed on your helmet and on your bike during the entirety of AIDS/LifeCycle.
Please Bring

  • A Photo ID
  • Your Bike
  • A print-out of your E-Ticket
    This will save you time on Orientation Day. We recommend printing it as close to Orientation Day as possible so that your E-Ticket reflects the most up-to-date information. HINT: If you do not bring a copy of your E-Ticket, you will need to proceed to the E-Ticket booth  to have one printed out before completing any check-in steps.
  • Your cash, credit card and/or checkbook
    You'll need these if you haven't met your fundraising minimum, or if you want to do some shopping at the ALC Store. Please note: There is no reliable ATM service at the Cow Palace. 
  • Extra Donations
    For those who have reached their fundraising minimum, an Express Line will be available to drop off extra donations. NOTE: In order to credit your additional donations toward a fundraising incentive, you must go through the regular Donor Services line.
  • Wear comfortable shoes
Do NOT Bring

  • Do not bring your Gear Bag
    NOTE: If you are arriving directly from the airport, we will have temporary luggage storage available while you finish the Orientation Day process.
  • Don't bring your helmet or water bottles
    (unless you're riding your bike to Orientation Day)
  • Pets
  • Plan to arrive no later than 1 PM to ensure completion of the Orientation Day check-in process; please allow 3 hours to complete all steps. If you need to turn in donations please allow an additional hour.
  • Please park your bike first (unless you have shipped your bicycle via one of our shipping services). You will be provided with a sticker to remind you where you parked your bike.
  • If you have a bike box that you would like ALC to transport to L.A. for you, be sure to label your bike box with your name, phone number and participant number and leave it with the volunteers at Bike Parking. Your bike box must be empty, and you will not have access to it until the Finish Line Festival. Please note: ALC will not be transporting cardboard bike boxes this year. 
  • You will be required to leave your bike overnight at Orientation Day. Overnight security will be provided. Take your helmet and water bottles with you to prepare for riding out on Day One.
  • Before leaving Orientation Day, you must return to your bike to attach your participant number to your bike. You must display your participant number on your bike during the entire week of AIDS/LifeCycle. The frame number should not be altered in any way.
  • You must also attach your participant number sticker to the left side of your helmet before riding out on Day One. You must display your participant number on your helmet during the entire week of AIDS/LifeCycle.

Roadies please plan to arrive at Orientation Day no later than 12:00 PM in order to allow an hour and a half for the Orientation Day check in process. There will be a mandatory Roadie Meeting at 2:00 PM. 

10 AM    Doors open to Orientation Day Check In.

12 PM    Mandatory Roadie Team Captains meeting

2 PM      MANDATORY ALL ROADIE MEETING

3 PM      Individual Roadie Teem Meetings

Roadies will break into individual team meetings directly following the mandatory all roadie meeting. You'll meet your Captain(s) and teammates and find out your meeting time and location for Day One.

5 PM     Check In closes
PLEASE NOTE: To expedite the check in process, Roadies should print their e-ticket prior to arrive at Check In. Roadies are also highly encouraged to complete their tent assignment online before Orientation Day. Both of these tasks can be done through your participant center.